NOTICE OF THE 2018 ANNUAL GENERAL MEETING
Wednesday, November 28, 2018
3rd Floor – Cedar Room
West Vancouver Community Centre
2121 Marine Drive
West Vancouver, BC V7V 4Y2
The 2018 Annual General Meeting (AGM) of the North Shore Baseball Association (NSBA) will be held on Wednesday, November 28, 2018 at 7:00 PM in the Cedar Room (3rd Floor) at the West Vancouver Community Centre.
In accordance with the NSBA Bylaws, all Members are encouraged and welcome to attend. Members are defined as parents/guardians with players who were registered in the NSBA for the 2018 season (spring or summer). This meeting is not open to non-members.
Members in good standing will have one vote at the meeting. Voting by proxy is not permitted.
The agenda is as follows:
- Adoption of rules of order
- Approval of the agenda
- Approval of minutes of 2017 Annual General Meeting
- Financial report
- Reports of the directors
- Resolution approving the number of directors
- Election of directors (President, Vice President, Secretary, Treasurer and at least 2 directors at large)
- Waiver of the appointment of an auditor
- Any new business not requiring the passing of a special resolution
- adjournment of the meeting
The Bylaws stipulate that the membership will elect a minimum of six (6) Directors. At the AGM, attending members may also vote to increase the number of Directors beyond this amount. The current Board is recommending no greater than ten (10) Directors for the upcoming year. Once elected/acclaimed, a short board meeting of the Directors will be held and they will elect the President, Vice President, Secretary and Treasurer. Other Director roles will subsequently be confirmed. Please note: the bylaws do not permit any proxy voting.
Nominations for NSBA Directors will be accepted up to the date of the AGM, but we would appreciate as much notice as possible if you are interested in taking on one of these important volunteer positions. If you are considering a position as a Director, please contact email@example.com.
Note: Attendees will be entered into a draw for door prizes including one free registration as well as other lovely NSBA apparel. We hope to see you there.
North Shore Baseball Association
2018 Board of Director